Two tank inspection forms

The Florida Petroleum Marketers Association (FPMA), in conjunction with CSTAT, have developed two inspection forms for convenience store owners and operators of fueling stations.  These 30-day walkthrough inspection forms are intended to satisfy the Florida Department of Environmental Protection’s (FDEP’s) and the Environmental Protection Agency’s (EPA’s) underground storage tank (UST) compliance requirements.  They include the following two inspection forms:

  • 30-Day UST Walkthrough Inspection
  • 30-Day UST with 180-Day UDC/STP Walkthrough Inspection

One thing we know for sure is that the environmental industry loves it’s acronyms…..holy bejezzus….for those not in the know….UDC means under‐dispenser containment, and STP means submersible turbine pump.

Although created for operators of fueling stations, these forms can be used by anyone with USTs in Florida who are required to conduct a monthly UST walkthrough inspection. This includes local, county, and state governments and non-retail fueling operations.

What it replaces

The FPMA Walkthrough Inspection form can be used in lieu of the FDEP recommended (but not required) PEI Recommended Practice (RP) 900-21 forms. Why complete two forms (Appendix A-1 Monthly UST Inspection Checklist and the Appendix A-4 Optional Periodic UST Inspection Checklist) when you can complete the FPMA form and have it stored in the cloud with photos for future access.

The field inspections forms side of the system

After downloading the mobile app from the iOS or Google Play app store and logging into the app using a provided credential, the c-store staff member would launch the mobile app and tap on the + icon on the bottom right of the screen to start a new inspection form.

Next, the user would pick one of the 2 form templates from the popup window.

Once the form loads, the user would simply fill out the form from top down. The organization field will pre-populate, and then the user would proceed to complete the form.  For simplicity’s sake, the gif below shows a user scrolling quickly through the whole form. For a more detailed view, refer to the dedicated website for this system: https://www.tankforms.com/

Once the user completes the form and signs it, they would tap on the Save > Submit button on the bottom right.  That’s it.

Includes some nifty features

You can take a picture and draw on top of it to denote an issue or want to point out something.

On small devices a table row will display as a card, while on a larger screen it will display as a row.

Sections are collapsible, so that navigating around the form is easier.

 

The reporting side of the FPMA tank inspection system

Aggregations

On the reporting side, a user with appropriate permissions can view aggregations of the submitted forms, including:

  • by Facility
  • by Address
  • by City
  • by Inspector
  • by Employer

Forms, Data, and PDFs

Each of the blocks is clickable, meaning that you will be taken to a filtered view of the submitted forms filtered by the particular aggregation you selected.  From the forms screen, you can view submitted forms in a simple grid view, sort by any displayed column, and even export the data directly to Excel for further processing.  Action icons on the right side of each row let you view images embedded in a submitted form, print the form to PDF, and form hisgtory, which is like an audit trail of changes made to a submitted form, if any.

When the user clicks on the PDF icon to the far right of a particular row, the screen whill refresh and display the PDF version of the submitted inspection form.

 

User management

User management is handled from the Admin > Users screen.  So when a new staff member needs to be added, it can be easily done from there.  Similarly, when someone needs to be removed from access, this is done by disabling the user by flipping the “disabled” switch for that user.  Password policies can be edited from this screen, so the admin for the account can specify the complexity of user passwords and timeout session timeframes.

 

Integrations

Integrations are also relatively easy to set up.  A typical one is to connect submitted forms and photos to a cloud storage solution such as OneDrive or Google Drive.  In this scenario, when a user submits an inspection form, the PDF version of the submitted form would get uploaded to the cloud storage location, and photos could also be stored in a photos folder.

Want to give the FPMA tank inspection system a closer look?

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